Standard Operating Procedure For
Recruitment of Scholars under Sponsored Projects
[Important Note: Step 1 and Step 3 must be completed 3 weeks before the actual Interview Date. Minimum time gap between Date of Advertisement and Interview Date must be 15 days.]
The recruitment of project scholar involves following official processes:
Step 1: Creation of the Advertisement by PI with proper content (explicitly revealing Basic Educational Background, Experience requirement, Preferential requirement, Salary Component, Date/Time and Venue of Interview, etc.) and submission to Dean (RIE) office forwarded through Head of Department. (Note: Please consider the Regulations of the Funding Agency like DST-SERB, DRDO, ICMR etc.) (Please use the form given in Annexure-I). A soft copy of Advertisement should be sent to the office.drie@bitmesra.ac.in.
Step 2: Approval of Advertisement by Registrar through office of Dean (RIE), and Publication in the Institute Website through [dr.aac@bitmesra.ac.in]. A hard copy should be sent in the office of Dean (RIE) through separate covering letter mentioning the Date & time of Interview duly signed by Principal Investigator & Head of Department.
Step 3: Approval of Interview/Selection Committee (prepared by PI) by Honorable Vice Chancellor. (Please use the form given in the Annexure-II). Submit Annexure I and II together. It should be in a separate covering letter mentioning the Date & time of Interview, mode of Interview (online/offline). The Date of interview must be 10 days later of the Advertisement.
Step 4: Notification of the selection committee by Registrar.
Step 5: Complete the Interview Process, Submit the Selection committee Recommendation (minutes) to Vice Chancellor for approval through office of Dean (RIE). (Please use the form given in the Annexure-III)
Step 6: Issue of Offer letter to the Selected Scholar by Registrar.
Step 7: At the time of joining, the candidate needs to submit a Joining letter along with the (Joining Letter).
Step 8: Issue of Appointment Letter. (Appointment is initially given for one year only and will have to be renewed on a yearly basis as per the satisfactory contribution from the Scholar, if fund is available).
[Important Note: Step 1 and Step 3 must be completed 3 weeks before the actual Interview Date. Minimum time gap between Date of Advertisement and Interview Date must be 15 days.]