1.

Name of the post

Administrative Officer 

2.

Number of Posts

01 (On Contract)

3.

Consolidated Salary

 ₹85,000/- per month (Negotiable)

4.

Age limit

Age not more than 50 years.

5.

Educational and other qualifications required

Essential Qualification & Experience:

• Bachelor's Degree from a recognized University/Institute with at least 55% marks or an equivalent grade.
• Minimum 10 years of relevant experience in administration, establishment, personnel management, recruitment, service matters, office administration, or related areas in a Government Department, Autonomous Body, University, Research Institution, PSU, or other reputed organization.
• Proficiency in computer applications, including MS Office, e-Office, ERP systems, and digital record management.
• Excellent drafting, noting, communication, and interpersonal skills.
• Thorough knowledge of administrative procedures, service rules, establishment matters, and regulatory compliance.

Desirable Qualification

• Master's Degree/MBA/Postgraduate Degree in Management, Public Administration, Human Resource Management, Commerce, Law, or a related discipline.
• Experience in handling recruitment, promotions, disciplinary matters, performance assessment systems, career advancement schemes, and statutory compliance.
• Experience in a Central/State Government Institution, Autonomous Body, University, IIT, NIT, IIIT, IIM, or similar institution of higher education.
• Knowledge of Government rules, CCS Rules, procurement procedures, and audit-related matters.
• Experience in handling meetings of statutory bodies, preparation of agendas, minutes, and follow-up action reports.
• Retired officers from Government Departments, Autonomous Bodies, Universities, or Institutes who have held equivalent positions may also be considered.

6.

Job Description

Key Responsibilities

• Assist in the overall administration and day-to-day functioning of the Institute and ensure efficient office operations.
• Handle establishment and personnel matters, including recruitment, appointments, probation, confirmation, promotions, service records, leave, retirement benefits, and disciplinary proceedings.
• Process and monitor matters relating to employee service conditions in accordance with applicable rules, regulations, and Institute policies.
• Draft and vet official correspondence, office orders, notifications, agendas, minutes, reports, and policy documents.
• Ensure compliance with statutory requirements, Government regulations, Institute Statutes, Ordinances, and administrative procedures.
• Coordinate with Government Departments, regulatory authorities, funding agencies, and other external organizations on administrative matters.
• Supervise and monitor the work of administrative staff and ensure timely disposal of files and official matters.
• Maintain and oversee personnel records, confidential files, databases, and administrative documentation.
• Assist in the implementation of HR policies, performance assessment systems, career progression schemes, and employee welfare initiatives.
• Coordinate meetings of statutory committees, selection committees, review committees, and other administrative bodies, including preparation of agendas and recording of minutes.
• Monitor compliance with audit observations and assist in furnishing replies to audit and inspection reports.
• Facilitate the implementation of e-Governance initiatives, ERP systems, digital record management, and office automation processes.
• Prepare administrative reports, data, returns, and presentations as required by the Institute authorities.
• Liaise with various academic and administrative departments to ensure smooth coordination and effective service delivery.
• Assist the Registrar and other senior officers in policy implementation, institutional governance, and special assignments.
• Perform any other administrative, establishment, or institutional duties assigned by the Competent Authority from time to time.

7.

Remarks

General Conditions

1. The appointment shall be governed by the UGC Regulations and the Norms of BIT Mesra.
2. The Institute reserves the right to relax eligibility criteria in exceptional cases with the approval of the Competent Authority.
3. Mere eligibility does not guarantee selection.
4. Canvassing in any form shall lead to disqualification