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RECRUITMENT DETAILS

Recruitment on contractual basis for the Post of Public Relations Officer, Project In-charge (CMC/Construction), ERP Associate, Accountant, Placement & Alumni Relation Officer & Front Desk Receptionist

Advt. No. GO/RECTT/2024-25/2040

Dated: 03/09/2024

 

Birla Institute of Technology (BIT) Mesra invites applications from Indian Nationals, possessing excellent professional credentials and commitment, and zeal for administrative excellence, for the following positions at Mesra campus in Ranchi.

Important Note for all Applicants:

  1. Only candidates who are shortlisted after initial screening of all applications by a peer committee will be called for interview.
  2. Initial appointment will be for one year (on contract), extendable on satisfactory performance.
  3. Applicants for higher position but found ineligible / unsuitable may be considered for lower posts.
  4. A single application with single fee for multiple posts is acceptable.
  5. For all the following positions, those with prior experience in similar positions at national level universities, industry, services and research organizations (in public or private sectors) including Institutions of repute like IIM, IIT, IISER and NIT will be given preference.

 

Selection Process:

  1. The selection process includes a written test / online test (as applicable) followed by interview for shortlisted candidates.

Download Application Form

 

Qualifications, Experience & Emoluments

    Sl. No.

Name of

the Post

No of vacancy

Emoluments (in Rs.)

Qualification (degree and performance) and Professional Experience*

1.

Public Relations Officer

 

 

01

60,000/- PM (Consolidated)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Qualification:

Essential: -

Master’s Degree in Journalism and Mass Communication/ Public Relations/Media Management /MBA Marketing

OR

Post Graduate Diploma in Journalism & Mass Communication.

 

Desirable: -

A professional degree in Law with extensive experience in dealing with legal matters of any Govt. organization/Government undertaking etc., service laws, Labour Laws, Land Laws and Liaisoning with PSUs/Central/ State Government Offices. Candidate should have hands-on experience of drafting and vetting the documents

 

 

 

Experience:

Essential: -

Minimum 3 years’ experience with media or public relations in a Media Industry/ Institution of repute / University in the role of Public Relations Officer or similar role.

Desirable: -

Experience in Publication of Newsletters, Bulletins, Handling print, electronic and social media. Basic knowledge in social media content creation, photo/video shooting and editing.

 

Knowledge of Multimedia Publication, Promotional material development, Advertising.

 

Age: Preferably below 40 years

 

Responsibilities:

  • Primary activity is to ensure that achievements of the Institute and its stakeholders including faculty, staff, students and alumni are communicated to the outside world in a timely and effective manner for improving the perception of Institute.

 

  • Coordinate the development, drafting, and editing of news releases, media advisories and announcements for distribution to the news media to publicize the institute, its faculty, students, staff, and their programs, activities and research.
  • Act as a Single Point of Contact (SPOC) for replying to media queries consistently, thereby ensuring projection of the institute among the public in the best possible manner.

 

  • Review any content to be published on the Institute website.

 

  • Maintain the Institute’s official blog and social media handles, ensuring the consistent use of branding across various media.

 

  • Maintain records of media coverage including photo and video assets and collate analytics and metrics of the same.

 

  • Write regular articles on our Institute academics, various programs, research, facilities, industry collaboration etc.

 

  • Create print material such as brochures, posters and flyers.
  • Liaisoning with funding agencies and   concerned authorities.
  • Develop growth strategies and plans.
  • Helping the faculty in finalization of their proposals by liaisoning with funding agencies/ corporate management.
  • Website support and management.

 

  • Negotiate with stakeholders such as alumni, Recruiters, Corporates and philanthropists.
  • Analyze tender and apply for related CSR skill projects.
  • Drafting and  managing Memorandum   of    Understanding.
  • Identifying client’s needs and be proactive in tapping opportunities.
  • Monitor,         track       and communicate progress in the professional manner to   Clients, for building trust and transparency.

2.

Project In-charge (CMC/Construction)

 

 

02

60,000/- PM (Consolidated)

Qualification:

Essential: -

Graduation in Civil Engineering from reputed Institute.

 

Desirable: -

Post-Graduation in Construction Management or similar.

 

Experience:

Field experience shall have absolute preference over academic excellence

  • Intense and varied proven successful field experience in civil construction as site in-charge or equivalent
  • Substantial experience in RCC and masonry large-scale constructions
  • Reasonable capacity in design along with main capacity to manage sites.
  • Thorough understanding and experience of estimation, tendering, contracting.
  • Proven track record of man-management in construction field
  • Must work in smooth collaboration with Architects and other building experts.
  • Abiding by the system and hierarchy of the employer organization.
  • Successful record in contract and contractor handling, negotiations, arbitrations
  • Substantial knowledge of latest materials, techniques, specifications, rates etc related to construction industry
  • Dynamic, pro-active and necessarily field-oriented instead of office-oriented
  • Ready to undertake tours and travels to out of station sites if necessary.

 

Age: Preferably below 55 years

 

Responsibilities:

The construction-in-Charge Civil Engineer shall be responsible for transparent, efficient and on-time successful management, intense monitoring and regular upward reporting of the employer’s construction projects, towards timely, hassle-free, and sound quality-assured completion.

3.

ERP Associate

 

 

03

40,000/- PM (Consolidated)

Qualification:

Essential: -

Master’s in Computer Application or Equivalent. Preference shall be given to candidates with a regular degree.

 

Experience:

Minimum 3 years’ experience in relevant field.

 

Skills required:

  • Proficient in deploying and maintaining large web-based software systems.
  • Well versed in the use of HTML, CSS, Front end programming using open source stacks and deploying them on servers e.g. IIS/ Apache etc. Proficiency in the use of Microsoft Excel.
  • The candidate should be confident in working with relational databases e.g. writing SQL queries of medium to high complexity, designing conceptual schemas, tuning databases for efficiency etc.
  • Advanced knowledge in at least one of the following programming languages - Java, Python, Asp. NET Core. Preference shall be given to individuals having knowledge of maintaining educational ERP systems.
  • Candidates with additional domain knowledge in the educational sector e.g. digitization of admission, examination and other processes including accounts and finance shall be given preference. The candidate should have very good communication and writing skills in English.

 

Age: Preferably below 40 years

 

4.

Accountant

02

40,000 to 60,000/- PM

(Consolidated)

Qualification:

Essential: -

Bachelor's degree in commerce, finance & accounting.

 

Desirable: -

M.Com/CA/ICWA/ MBA (Finance)

 

Experience:

  • 08 years of post-qualification professional work experience in financial management, Pay Role and accounting practice in the reputed Government/ Private Organization.
  • Preference will be given to candidate having previous experience of working in Government Aided Project.

 

Skills Required:

Essential: -

  • Knowledge and proficiency in MS Office, Excel and Tally prime.

 

Desirable: -

  • Knowledge and proficiency in Advanced Excel and Modelling Technique
  • ERP tools such as SAP, Oracle, etc.
  • Big Data Analytics and Query language (e.g. SQL)
  • Microsoft Visual Basic

 

 

Age: preferably below 45 years

 

 

Responsibilities:

  • Documenting financial transactions.
  • Monitoring the efficiency of existing accounting procedures and ensuring they comply with the government regulations.
  • Reviewing financial documents to resolve any discrepancies and irregularities.
  • Reconciling already documented reports, statements, and various transactions.
  • Creating, reviewing, and presenting budgets.
  • Recommending financial actions by analysing accounting options.
  • Providing guidance on revenue enhancement, cost reduction.
  • Preparing and analysing financial statements like fund flow statement, balance sheet and Income & Expenditure (direct & Indirect).
  • Calculating taxes and submitting tax returns to comply with the law.
  • Auditing financial documents to ensure rectification of anomalies or inconsistencies they discover in the financial document.
  • Maintaining the confidentiality of the financial data.
  • Maintaining of fixed Asset Register.
  • Suggesting financial policies and procedures based on the overall financial status of the Institute.
  • Knowledge of Purchase & Store functions.
  • Managing the accounts of the Institute to ensure on-time payment and overseeing the software system for financial needs.
  • Maintaining the privacy of financial information, and when necessary, backup databases.
  • Assess accounting software applications and accounting control procedures.
  • Make and evaluate the Institute’s year-end financial accounts.
  • Compose budget forecasts.

 

 

5.

Placement & Alumni Relation Officer

01

Level -10 (56100 - 177500)

Qualification:

Essential:

Graduate in any stream preferably BE/BTech from any institute/university of repute.

 

 

Desirable:

 MBA or equivalent

 

Experience:

 Minimum 2 year of proven experience in the relevant field/similar academic institutions and preference will be given to candidates proficient in liaisons with various industries for placement.

 

Required qualities:

  • Excellent communication skills (oral & written) and Interpersonal skills.
  • Ability to work and keep calm under pressure.
  • Ability to facilitate Industry / Institute interaction
  • Positive attitude, proactive and optimistic nature.

 

Age: preferably below 45 years

 

Responsibilities:

· Responsible for building and maintaining the Placement and Alumni Database.

· Managing the Social Media pages of the DAIR Office.

· Managing the Alumni Portal.

· Communicating with Alumni Chapters.

· Maintaining all records of Alumni engagements and International Relations activities (MOUs/ MOMs etc).

· Interact with various recruiting organisations for placement purposes, as per requirement, Interact with various Offices of the Institute as per requirement.

  • Manage feedback collection from recruiting organisations and its analysis
  • Supporting the T&P division through Alumni connections.
  • To look after day-to day activities of placement.
  • To have liaison with industries, Government and non-Government organization.
  • To arrange for skill development training such as soft skills, communication, interview skill, interpersonal skill for students.
  • To prepare the students for competitive examinations such as TOEFL, GRE, GATE, CAT, GMAT etc.
  • To arrange for expert lectures by industry professional.
  • To maintain career progression record of graduated students on the alumni portal.

 

Skills Required:

  • Excellent Communication Skills.
  • Good Interpersonal and PR skills.
  • Proficiency in using Social Media.
  • Proficient in handling data with Advance Excel.
  • Work Experience in PR / Digital Marketing role or as a member of the Training & Placement Unit of a Higher Education Institution is desirable.
  • Experience in campus placement in a reputed Institute/University, recruitment in corporate house/MNC, Public/Corporate relations/ International relations, manpower development and training.

6.

Front Desk Receptionist

01

25,000 to 50,000/- PM

(Consolidated)

Qualification:

Bachelor's degree required (any discipline, MBA preferred).

 

Experience:

  • Minimum of five (05) years of office and clerical experience, preferably in an academic or institutional environment or marketing.

 

Desirable:

 

  • Demonstrated facility and skills with standards computer software packages and/or basic data management software.
  • Demonstrated customer service orientation and communication skills and the ability to work well as a team member.
  • Business writing skills preferred.

 

 

Age: preferably below 45 years

 

Responsibilities:

  • Act as a point of contact for the Admission section of the Institution for all enquiries either by telephone, email or face to face.
  • Operate the Reception area that promotes a professional image of the Institution at all times.
  • Work with Dean (AAC) Office.
  • To be reasonably flexible in working arrangements and the allocation of duties.
  • Provide appropriate guidance and excellent customer friendly service to students, guests, and visitors to the Institution via phone or in person.
  • Manage and perform all communications effectively and timely with staff, faculty, and students via phone or in person.
  • Maintain and oversee the physical environment of the reception area serving the admission office of the Institution.
  • To be aware of and comply with admission policies and procedures.
  • Maintain professional standards in all assignments.
  • Database of Alumni.
  • Events Management like Batch Reunion, Foundation Day, Convocation etc.
  • Other related administrative duties as required.

 

Skills Required:

  • Excellent telephone manner.
  • Attentive, Patient.
  • Have good reading/writing/ speaking skills (both English & Hindi) and interpersonal skills.
  • Ability to deal tactfully and confidently with telephone callers and visitors.
  • Good IT Skills. Expert in Audio/ Video platform/ media. The applicant should be fully conversant with MS Office e-mail and Word. The knowledge of Microsoft Excel.
  • Social/ professional media savvy
  • Proficient in web designing and maintenance
  • Integrity and confidentiality to be always maintained.

*  Relaxation of norms, experience or allied attributes is possible at the discretion of the selection committee for exceptionally deserving candidates with proven track records.

*   Canvassing in any form will attract disqualification.

Additional Benefits:

Besides remuneration benefit shall be admissible as per Institute rules.

The bio data should be accompanied with a curriculum vitae containing:

  1. Detailed academic record since high school level (degree, institution, year, subject domain, grade/record, degree granting board/university).
  2. Detailed professional employment records (organization, designation, salary (scale or consolidated), tenure(from-to), location, job profile and experience.
  3. Prizes, awards, recognition won at local, national and international levels.
  4. National and International level professional engagements and contributions
  5. Name, designation, address (contact details including phone number and email) of at least 3 referees from India or abroad, who will be willing to provide a detailed academic and professional appraisal on the candidate within 1-2 weeks.

Additional Information and Instruction:

  1. Before applying, an applicant should read the complete advertisement carefully and ensure that he/she fulfils the minimum eligibility criteria of the post stated in the advertisement in all respects as on the last date for receipt of applications
  2. Applicants who are in employment with Government, Semi-Government, Autonomous Bodies, Public Undertakings, University and Educational Institutions shall route their applications through proper channel. An advance copy may be accepted for initial processing but final endorsement in the form of No-objection Certificate should be produced at the time of the interview.
  3. Please attach your latest CV / or bio data.
  4. Applicants will be interviewed only after scrutiny of relevant documents. Eligibility of an applicant about qualification and experience shall be calculated/considered with reference to the last date of the receipt for application.

 

 

  1. The Institute reserves the right to screen and call only such applicants as are found prima-facie suitable for being considered by the Screening Committee. Thus, merely fulfilling the prescribed conditions will not automatically entitle one to be called for interview.
  2. The Institute reserves the right to rectify any discrepancy of this advertisement, if found later on. In case of any inadvertent mistake in the process of selection which may be detected at any stage even after the issue of letter of appointment, the Institute reserves the right to modify/withdraw/cancel any communication made to the candidate in this regard.
  3. Any corrigendum/ addendum/errata in respect of the above advertisement shall be made available only at our Institute web site www.bitmesra.ac.in. No further press advertisement will be given. Hence prospective applicants are advised to visit B.I.T. Mesra web site regularly for above purpose.
  4. The decision of BIT in all matters relating to eligibility, acceptance, rejection of the application, interview, verification of testimonials and selection will be final and binding on the applicants.
  5. The applicant will be responsible for the correctness of the information provided in the application. If it is found later that any information given in the application is incorrect / false, the candidature/appointment is liable to be cancelled/terminated.
  6. Interim correspondence will not be entertained or replied to. No correspondence whatsoever will be entertained from applicants regarding reason for not being called for interview/outcome of interview.
  7. Canvassing in any form will result in disqualification.
  8. Any dispute will be subject to adjudication by Courts/Tribunals having jurisdiction of Ranchi.
  9. The Institute will not be responsible for non-receipt of application(s) within the stipulated date due to any postal delay / loss of application / document sent in transit.

How to Apply:

  1. Applicants must send their CV, proof of payment, and Academic & Professional experience certificate and submit the prescribed application form to “To The Registrar, BIT Mesra, Ranchi – 835215” available at our website www.bitmesra.ac.in. on or before 30th September 2024. The subject should be “Application for the post of ………………..” (for the post applied for).
  2. A nonrefundable application Fee of Rs. 2000/- + GST is to be paid by each candidate. For candidates belonging to SC/ST/PH category, the application fee will be Rs. 1000/- + GST. Payment may be made through the SBI online payment portal: Payment link will be activated on 05th September 2024 on SBI COLLECT (https://www.onlinesbi.sbi/sbicollect/icollecthome.htm).
  3. Without submission of the documents mentioned above, the application shall not be considered.