After the registration of the scholar for the Ph.D. program, the Doctoral Committee shall perform the following functions:
Shall make one progressive review of the scholar just after enrollment (Annexure III) as well as every subsequent semester (Annexure IV), in association with the Guide / Guide and Co- Guide / Guide and External Guide, as may be feasible.
During synopsis submission as well as every subsequent semester, a candidate shall submit a document in the prescribed format (Annexure V) based on the proposed/progression of work to all DC members, at least seven days prior to his/her presentation. Every DC member should submit a review report in the format given in Annexure VI, based on the proposed/progression of work as well as presentation of the candidate. For progress presentation in alternate semester, the Chairperson shall invite one external expert from an Institute whose current NIRF (university) ranking is higher than that of BIT.
The DC shall forward progress report to the Dean (PGS) on the progress of scholar’s research programme in the specified format (Annexure-IV) along with the reports of individual DC members (Annexure VI).
The DC shall organize a Pre-Ph.D. submission Seminar after completion of the research work of the scholar and verifying the compliance report. The research scholar should submit the complete text of his/her thesis in typed and softbound form and present the seminar. The Doctoral Committee shall submit its recommendation on the seminar in the specified format to the Dean (PGS) (Annexure VII).
When scholar submits his/her thesis, the Doctoral Committee in consultation with the Guide, after due re-verification of the compliance requirements, shall recommend names of 10 Examiners from reputed Institutions (5 from foreign countries and 5 from within India) at the level of Associate Professor/Professor/Equivalent, working in the relevant field for the evaluation of the Thesis. The foreign examiners must be from different reputed organizations, however may be from the same country. The examiners who have evaluated another thesis from BIT within last one year from the same research group shall be avoided in the panel.
On receipt of the observations/recommendations of the examiners of the thesis, the Doctoral Committee shall submit these documents along with the Committee’s recommendations to the office of the Dean (PGS) for further necessary action. In the event, if the reports of the examiners are favorable to the scholar, then the Doctoral Committee would also recommend names for the viva voce Board of the scholar.