Selection Procedures and Required list of Documents

Selection Procedures for the  M.Sc. program:

Candidates who are JAM/ CUET(with valid scores) qualified will be considered for Admission without any Screening Test.

Non GPAT candidates will have to go through Online Screening Test. The final selection shall be based on the Test scores and  Academic performance, provided that the candidates fulfill the eligibility criteria mentioned. Syllabus of the test will be same as for JAM/ CUET(with valid scores) [100% weightage would be given to Online Written test / Interview]

Note:

1. Provisional selection lists, along with procedures for admissions, will be notified the day after the counselling, on the Institute website.

2. Provisionally  selected  candidates  will  be  required to  take  admission  by  the  date  given,   failing which  vacant  seats  may  be  allotted  to  waitlisted  candidates,  if  any.  The list of   waitlisted candidates will also be announced on Institute website.

Thus, candidates are advised to visit our Institute website http://www.bitmesra.ac.in  periodically for updates / any other matters related to admission procedures.

Cancellation of Admission Offer:

The admission of a candidate will be automatically cancelled,

1. if any information provided in the application form is found  incorrect or missing.

2. those who fail to submit the marksheet of equivalent qualifying examination in time as stipulated.

Required list of Documents

Candidates must carry the originals of the following documents at the time of reporting for counselling and admission, as well as one set of photocopies:

1. 1. Pass certificate of Class 10 for proof  of age

   2. Marksheet of Class 10

   3. Marksheet of Class 12 / Intermediate or equivalent

   4. Certificates and marksheets of Graduation / qualifying examination OR

Marksheets upto pre-final year for appearing candidates of graduation / qualifying examination in 2023. They must bring a certificate in original from the Principal of Institute stating that:

• by 30 June 2023, he/she will have appeared for  examination  in  all  subjects required for obtaining his/her qualifying degree.
• He/she has  obtained requisite marks  or  equivalent based on  latest  available grades/ marks.

1. 5. Candidates  with  qualifications  acquired  through  correspondence  or  distance- learning programs must carry proof of pass certificate, marksheets of qualifying examination and approval of DEC (Distance Education Council).

   6. GATE 2021 / GATE 2022 / GATE 2023 Admit card and Score card for M.Tech. and MUP programs (if applicable).

   7. GPAT 2021/ GPAT 2022 / GPAT 2023 Admit card and Score card for M.Pharm. program (if applicable)

   8. JAM / CUCET 2023 Admit card and Score card for M.Sc. program (if applicable)

   9. Caste certificate / special category certificate (if applicable) should be in proper format and signed by appropriate authority.

   10. GPA to Percentage Conversion formula duly attested by Head of the Institute/ Principal/ HOD (in case, procedure for calculation of percentage of marks not mention on marksheet).

   11.   One passport size photograph, identical to the photograph uploaded during filling of online application form.

   12.     Photo identification: (Driving license, Passport,  PAN  Card,  Voter  ID,  Aadhaar Card, College ID, Employee Identification Card are acceptable).

   13. College Leaving Certificate

   14. Migration Certificate

They should also carry a photocopy of their duly  completed form.

Documents required at the time of admission:

If provisionally selected, candidates will be required to submit all the above documents in original (except the Photo ID) at the time of admission, along with the requisite fees.

Note: Eligible SC/ST and PwD students admitted to above programs 2023 at its Mesra campus, should submit their scholarship form in the Office of Registrar, for the academic year  by  February  for  processing scholarship to  SC/ST and  PwD students each year, as per UGC guidelines.

Reservations

1. For all programs at the Institute which  are  supported by any  of the respective State Governments, the reservation criteria for the state quota are  as  per  the  norms  of  the  respective  State Government.

2. For all other  programs the  reservation  criteria  for  SC & ST are  as  per  the  statutory  norms  of Central Govt. 

3. The Institute observes statutory reservation for Persons with Disability (5%).

4. Upto 1 seat at all campuses in each program is reserved for candidates who are Sons or Daughters of Kashmiri Migrant who otherwise have qualified for admissions.

5. Upto 10% seats (over and above of sanction intake) at all Campuses are reserved for candidates belonging to Economically Weaker Section (EWS).

6. At Mesra  Campus  50% of  the total seats are  reserved for  Home  State  candidates and remaining  50% of  the  total  seats  are   distributed  in  the  rest  of  the  states.  The   domicile   of  a candidate   for the purpose shall  be  determined  based  on  place  of  passing  his/her  qualifying examination (the location of his/her Institute).

[In case, sufficient numbers of suitable candidates from any group are not available, the Institute reserves the right to fill the seats from the other group].

However, the final reservation proportion will depend on notification, if any, issued by competent authority and as accepted by the Institute.

Discipline, Rules & Regulations, Hostel and Medical Examination

Institute Rules & Regulations: For details of Institute rules and regulations, please see booklet provided at the time of admission.

Discipline

The Institute places a very high emphasis on discipline of students both inside and outside the campus. Students must abide by the Institute and  Hostel rules  and  agree to  conform to the  rules and regulations enforced  from  time to time.  They  must not do  anything either inside  or  outside the Institute that will interfere with its orderly governance, discipline and  image. Students must attend lectures, tutorials and practical classes  regularly.  A minimum  attendance  of  75% in lectures, tutorials and sessionals for each subject is essential for appearing in the Semester Examinations. Thus, students should  attend all theory and  laboratory classes from  the first day of the academic year. In case  of absence due  to unavoidable circumstances, students are  advised to take prior  permission from  the Dean  / Head. In case  of absence due  to illness, students will have to produce a  Medical Certificate with an  application from  their parents or  guardians. In such  a case, parents/guardians or Hostel Warden should inform the  authorities immediately.  Students should strike a proper balance between extracurricular activities and academic requirements. A student’s participation in extra-curricular activities should not be allowed to interfere in his/her academic schedule.

During teaching hours, the main lobby, the library, the corridors of the Institute and the area surrounding the Institute are to be observed as silence zones. Students must not cause any disturbance in these zones. Students must not indulge in any kind of misconduct or indiscipline or anti-social activities within or outside the campus. Students must not form a group causing any hindrance to the academic and  administrative activities of the College. Those  found  doing  so will be punished and strict disciplinary action will be taken by the  authorities.  Students shall  not damage the property of the Institute. Cost of such damage will be recovered from students, parents/guardians of the students.

Students must always carry their Identity Card and produce it on request.  In  case  of  loss  or damage of Identity Card, the concerned authorities should be informed immediately.

Students are not permitted to enter and use the laboratory / workshop / sports ground if they do not wear  appropriate dress. For example, they should  enter the laboratory only with apron, cap or mask as instructed. Students should park their cycles in an orderly manner at  the cycle  stands. Students should follow the rules of the Hostel Mess / Canteen. Students are advised to read the Notice Boards regularly.

Students are strictly prohibited from possessing or consuming  spirits,  tobacco  products  and narcotic drugs either within or outside the campus, and if found violating this will be rusticated immediately, without warning.

Ragging in any form inside or outside the campus is strictly prohibited by law. Any students found ragging other students will be summarily expelled from the  Institute  and  dealt  with  as  per  the directive of Hon. Supreme Court/Hon. High Court.

Each student must read the “UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009” on the UGC website. Each student admitted to any of the Institute’s programs must submit the two completed affidavits [one from candidate  and  one from parents] at the time of admission. [for details, please refer Annexure -II].

Hostel

Hostel facilities are provided only at Mesra & Patna Campuses. All students admitted at Mesra and Patna Campuses are  required to reside in  one  of  the Institute hostels, to which  they are  allotted and must take food along  with  other inmates of  the hostel in  the common  mess.  There  are separate hostels for girls’ students.

Medical

All selected students will be required to undergo medical examination by a Medical Officer of the Institute and their admission is subject to being found medically fit for the Program. Therefore, candidates, for their own satisfaction, are advised to get themselves examined by a  registered medical practitioner.

The Institute at Mesra is located in a spacious green campus. There are small forests with a large number of trees – mostly sal trees which  are  native to Chotanagpur. These  sal trees and  a number of other trees and plants have their flowering season during mid-February to early April, and this sometimes leads to a large pollen content in the air. It has been noted that some people who are allergic or susceptible to pollen from these sal trees / other plants may develop some  health problems / breathing problems or  their existing problems may  be  aggravated during  these weeks, as also  during  some  other months of the year  when  other plants flower. Thus, such  candidates who are  known  to be  sensitive or susceptible to pollen  from  trees or other plants are  required to get allergy tests done / take advice from their physicians / a specialist before taking admission at Birla Institute of Technology, Mesra, Ranchi.

Applicability of Regulations for the time being in force, Disclaimer and Legal Jurisdiction: In Force

Notwithstanding the nature of a program spread  over  more  than  one  academic year,  the regulations in force at the time a student joins a program  shall  hold  good  only  for  the examinations held during or at the end  of  the semester. Nothing in these regulations shall  be deemed to debar the Institute from amending the regulations subsequently and the amended regulations, if any, shall apply to all students old or new, as specified therein.

Disclaimer

The statements made in this Information Brochure and all other information, contained herein are believed to be correct at the  time of  publication.  However,  the  Institute  reserves the  right  to make  at any  or  without notice, changes in and  additions to the regulations, conditions governing the conduct of students, requirements for degree, fees and any other information, or statements contained in this Information Brochure. No responsibility will be accepted by the Institute for hardship or expense encountered by its students or any other person for such changes, additions, omissions or errors, no matter how they are caused.

Legal Jurisdiction

All disputes will be subject to jurisdiction of the Civil Courts at Ranchi city only.

Annexure -I

Format of undertaking for candidates appearing for final examinations in 2023

Format of Undertaking to be typed and submitted on Non-  Judicial stamp Paper,  signed by  Public Notary, at the time of admission, by those candidates who  are  provisionally selected  for  the Postgraduate   Programs  of   the   Institute,   and    who   are   appearing  for  their   final    examinations in 2023.

Please fill in all blanks, select relevant items, and delete whatever is not applicable.

1. I,                                                              son/daughter of                                                                                   resident of                                                           P.S.                                                      Dist.                                                                               hereby declare that I am fully

aware that minimum marks for admission to the M.Tech / M.Pharm / MUP  /  M.Sc. Program  in                                                         of the Birla Institute of Technology is %

(          %   for    SC/ST)    in    Honours    /   aggregate    of    all    subjects    in    all    years     in graduate/postgraduate level (qualifying examination) and therefore I shall  be disqualified for admission to the above Program of Birla Institute of Technology, if I do not secure minimum            % (         % for  SC/ST) in Honours  / aggregate of  all  subjects in all years in graduate / postgraduate level or equivalent eligibility  qualification (qualifying examination).

2. I belong to SC / ST / OBC / General category (strike out whichever is not applicable)

3. I do hereby undertake that since I have been provisionally allowed to appear in the selection procedure to above Postgraduate Program although results of my graduate / postgraduate /equivalent eligibility  qualifying  examination  has  not  yet  been published, I shall not insist on extension / conversion of the provisional admission, if
   1. I  fail  to  secure minimum             %  (         %  for  SC/ST)  in  Honours  / aggregate  in all subjects in all the years in  such  graduation/postgraduation  or  equivalent eligibility qualifying examination, or
   2. I fail to produce the official result by the 31^st October 2023.

4. I undertake that all the certificates / documents submited by me are authentic and are issued by competent authority.

5. I undertake that if at any time during the program I am found not to  be  eligible for admission for  not having  required marks  in graduation / postgraduation, my admission shall be cancelled.

Counter Signed

(Guardian)                                                           (Applicant)

Name & Address in Block Capitals                             Name & Address in Block Capitals

Name                                                                           Name                                          

Address                                                                       Address                                       

Annexure – II